A look inside KidsCircle.
Explore the four types of Circles, then see how the dashboard and eight core tools keep children and sponsors connected — heart to heart — while making the work seamless.
Four Circles.
One better way to share what matters.
A Circle is one round of communication between children, staff, and sponsors.
Each Circle is built to keep letters, photos, and relationships personal — while bringing every step of sponsor communication into one easy process.
Child or Staff to Sponsor
Create, collect, and send personalized letters and photos from each child or staff member to every sponsor who supports them.
Sponsor to Child or Staff
Invite sponsors to write directly to each child or staff member they support through a personalized email and private writing link.
Birthday Circles
Invite sponsors to celebrate upcoming birthdays with a personal letter. Their completed letters return to KidsCircle, ready to print or deliver.
Custom Circles
Create a Circle for your organization's unique communication needs — from holidays and special updates to prayer requests, milestones, and more.
Set up in minutes. Then run every Circle.
Your dashboard — your organization at a glance
Set up and manage your organization, team, profiles, and Circles — all from one simple dashboard.
- →Add team members and choose what each person can view or manage
- →Add your logo to personalize every email, letter, and photo
- →See your total number of children, staff, and sponsors
- →Quickly access child, staff, and sponsor profiles to view important details and see who is connected to whom
- →Review the status and progress of all past and current Circles
Add your children, staff & sponsors in minutes
Getting started shouldn't feel overwhelming. KidsCircle turns your organization's information into one connected, ready-to-use system so your team can begin communicating right away.
- →Clear, step-by-step instructions built to keep setup simple
- →Choose how letters are processed for children and staff with multiple sponsors
- →Decide how unsponsored children and staff should be handled
- →Use our pre-built Excel template — just fill it in and upload
- →Prefer help? We can set it up with you as an optional add-on
Eight tools. Less logistics. More love.
Built from more than 18 years of real sponsorship experience, these are the core tools our own team uses in every Circle to keep hundreds of children and sponsors connected.
Every profile. Every connection. Clearly organized.
Quickly find each child, staff, and sponsor's important details in one clean profile. Sponsor names appear right alongside the children and staff they support, and one click shows every connected relationship — no searching through spreadsheets or wondering who belongs with whom.
One sponsor portal. Every child. Every memory.
Each sponsor receives a private link to a personalized portal showing every child or staff member they support. They can view profile details and revisit treasured letters and photos from past Circles — all kept together in one meaningful place, with no login, password, or app.
From sponsor to child. Meaningful letter writing made fun.
Sponsors can write to each child or staff member directly from their portal. They can type a letter or upload a handwritten one, add a favorite photo, and use thoughtful prompts and creative borders to make every message meaningful.
Personal invitations. Automatic follow-up.
Create one warm, branded invitation with your logo, deadline, optional gift details, and a direct link to each sponsor's letters. KidsCircle automatically adds the correct sponsor and child names, so every email feels personal — not mass-produced. Once invitations are sent, KidsCircle tracks who has responded and lets you send reminder emails or texts to everyone still needing to write with one click.
Effortless uploads. Automatic matching. Clear tracking.
Capture child and staff photos and scan letters from any phone, or upload an entire batch at once. KidsCircle QR codes automatically match each item to the correct child, staff member, and sponsor. See what has been received, what is still missing, leave notes such as “please retake,” and quickly crop or edit photos — all in one place.
Add your logo. Add their details. Create a sponsor-ready photo.
Before emailing or printing, personalize each child or staff photo with your logo, title, name, ID, and sponsor name. Create a polished, keepsake-quality photo for every sponsor — no design software or experience needed.
Every sponsor email. Every photo and letter. Ready in seconds.
Once every photo and letter is approved, create one email and let KidsCircle do the rest. Each sponsor receives a personalized message with the correct child or staff photos and letters displayed directly inside the email. No searching, matching, or attaching files — everything goes to the right sponsor automatically, with the personal care each relationship deserves.
Print-ready files. Perfectly organized. Ready to mail.
Turn photos and letters into polished, print-ready PDFs with one click. Create photos sized for your print shop or complete letter-and-photo packets, with the child and sponsor name clearly labeled on every page. Sort everything by child name, ID, sponsor, school, or staff role so packets print in exactly the order your team needs. KidsCircle can even print and mail them for you, handled with care from start to finish.
Ready to bring every Circle to life?
Pick the plan that fits where your organization is today. You can upgrade any time as your program grows.